Project Integration Management is the integration of all the process and activities involved in identifying defining, combining, unifying and coordinating the various processes within the project management.
Project integration management is an important part for the successful completion of a project as it helps in integrating all the processes of the project and maximizes the performance in order to achieve the successful completion of the project throughout the entire life cycle of the project.
The project manager is responsible for an effective project integration method as the success of any project is highly dependent to it and helps to satisfy the stakeholders. An effective project integration management involves six main steps that are as follows:
Developing the project charter
It is the first step of project integration management that involves developing a document that provides a formal authorization of a project through proper documentation of the initial requirements satisfying the needs and specifications of the stakeholders.
The projects mangers than uses the project charter for organising all the required resources for the successful completion of the project. A project charter helps the project manager to decide the goal, objective, budget and timeline of the project. In addition to that, a project charter also defines the stakeholders, their requirements, interests and expectations. It also helps to determine the external as well as internal environment that can influence the project.
Develop project management plan
It is very essential for a project to have a purposeful plan for its effective execution. A detailed documentation of project management plan proves very beneficial for the project managers to understand the project and execute it properly. However, a project management plan should always be flexible so that it can be modified if there is any change in the requirements of the customer in the middle of the running project work. A project management plan should include the project name, description, sponsor's name, project manager and the key team members with their contact information also reference materials that will be introduced in the project as a part of the project. A project plan should be effective enough to guide the project managers as well as the team members for directing and managing the execution of the project properly.
Directing and managing project execution
This is the execution phase of the project integration management that involves the effective management and performance of the work assigned to each individual of the team in the project management plan. This is the longest phase of a project management plan and most of the budget allocated for the project is spent here. If the plan is good enough, it becomes very easy to deliver a good product or service. However, if the number of risks involved in the project is high, than the project manager should have adequate knowledge of risk management as well as procurement management. In addition to that organisational support plays an important role in this phase. The outputs of this phase include work performance information, change requests and updates.
Monitoring and controlling project work
This phase includes collecting, tracking, reviewing, evaluating and regulating the progress of the project to measure the performance objective of the project management plan. It is very essential to check the project performance on a regular basis in order to get the maximum outcome. If the client places some change to be made in the project during the execution phase, the project management plan should be revised and modified accordingly. The outcomes of this phase are Change requests, Project management plan updates and Project document updates.
Performing integrated change control
This phase includes the reviewing change requests, approving changes and managing changes during the entire project life cycle for the absolute delivery. It is almost unrealistic to execute a project exactly as per the project management plan as changes are quite likely to occur in every stage of the project cycle.
Closing project or phase
This is the last phase of the project integration management, which indicates the formal closure of the project activities. The outputs of this phase are the final products or services. In addition to that, the closing phase also includes documentation of the project.